Privacy Policy

Last updated 25 July, 2023

Outhire Pty Ltd (”Outhire”) is committed to providing quality services to you and this policy outlines our ongoing obligations to you in respect of how we manage your Personal Information.

We have adopted the Australian Privacy Principles (APPs) contained in the Privacy Act 1988 (Cth) (the Privacy Act). The NPPs govern the way in which we collect, use, disclose, store, secure and dispose of your Personal Information.

A copy of the Australian Privacy Principles may be obtained from the website of The Office of the Australian Information Commissioner at www.aoic.gov.au.

What is Personal Information and why do we collect it?Personal Information is information or an opinion that identifies an individual. Examples of Personal Information we collect include: names, addresses, email addresses, social media links, company names and phone numbers. Other types of information may be collected automatically from your device, such as IP addresses, browser identification data, links clicked, pages viewed, navigation paths and interaction data.

We also may collect the following information from job applicants applying via Outhire:

• Application data (your resume and other materials shared when you apply to a job via Outhire)
• Application screening data (your answers to any screening questions answered via Outhire)
• Profile information (name, address, phone, email address, social media profile links)

This information collected about job applicants is used to process and analyse your application and stored on behalf of the employer.

This Personal Information is obtained in many ways including interviews, correspondence, by telephone, by email, via our website outhire.ai and corresponding subdomains, from your website, from media and publications, from other publicly available sources, from cookies and from third parties. We don’t guarantee website links or policy of authorised third parties.

We collect your Personal Information for the primary purpose of providing our services to you, providing information to our clients and marketing. We may also use your Personal Information for secondary purposes closely related to the primary purpose, in circumstances where you would reasonably expect such use or disclosure. You may unsubscribe from our mailing/marketing lists at any time by contacting us in writing. When we collect Personal Information we will, where appropriate and where possible, explain to you why we are collecting the information and how we plan to use it.

Sensitive InformationSensitive information is defined in the Privacy Act to include information or opinion about such things as an individual's racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.

Sensitive information will be used by us only:• For the primary purpose for which it was obtained• For a secondary purpose that is directly related to the primary purpose• With your consent; or where required or authorised by law.

Third PartiesWhere reasonable and practicable to do so, we will collect your Personal Information only from you. However, in some circumstances we may be provided with information by third parties. In such a case we will take reasonable steps to ensure that you are made aware of the information provided to us by the third party.

Disclosure of Personal InformationYour Personal Information may be disclosed in a number of circumstances including the following:• Third parties where you consent to the use or disclosure; and• Where required or authorised by law.

Security of Personal InformationYour Personal Information is stored in a manner that reasonably protects it from misuse and loss and from unauthorized access, modification or disclosure.When your Personal Information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your Personal Information.

We retain your Personal Information for as long as there is an open account with us, or as otherwise necessary to provide you with our services, comply with our legal obligations, resolve disputes, and enforce our agreements.

Access to your Personal InformationYou may access the Personal Information we hold about you and to update and/or correct it, subject to certain exceptions. If you wish to access your Personal Information, please contact us in writing. Outhire will not charge any fee for your access request, but may charge an administrative fee for providing a copy of your Personal Information.In order to protect your Personal Information we may require identification from you before releasing the requested information.

Maintaining the Quality of your Personal InformationIt is an important to us that your Personal Information is up to date. We will take reasonable steps to make sure that your Personal Information is accurate, complete and up-to-date. If you find that the information we have is not up to date or is inaccurate, please advise us as soon as practicable so we can update our records and ensure we can continue to provide quality services to you.

Cookies

Cookies are text files placed on your computer to collect standard Internet log information and visitor behaviour information. When you visit our websites, we may collect information from you automatically through cookies or similar technology.

How do we use cookies?

We uses cookies in a range of ways to improve your experience on our website, including:

• Keeping you signed in
• Understanding how you use our website

What types of cookies do we use?

There are a number of different types of cookies, however, our website uses:

• Functionality – Outhire uses these cookies so that we recognise you on our website and remember your previously selected preferences. These could include what language you prefer and location you are in. A mix of first-party and third-party cookies are used.
• Advertising – Outhire uses these cookies to collect information about your visit to our website, the content you viewed, the links you followed and information about your browser, device, and your IP address. Outhire sometimes shares some limited aspects of this data with third parties for advertising purposes. We may also share online data collected through cookies with our advertising partners. This means that when you visit another website, you may be shown advertising based on your browsing patterns on our website.
• Performance/Analytical Cookies - Outhire uses these cookies to understand how our website is being used, to help us improve our website and services, and to provide insights into how users interact with our website. These cookies collect information such as the number of visitors to the website, which pages are visited most often, and how users navigate the website. This information is aggregated and anonymized, and cannot be used to identify individual users.

How to manage cookies

You can set your browser not to accept cookies, and the above website tells you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.

EU Data Subject Rights

We would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:

The right to access – You have the right to request Outhire for copies of your personal data. We may charge you a small fee for this service.

The right to rectification – You have the right to request that Outhire correct any information you believe is inaccurate. You also have the right to request Outhire to complete the information you believe is incomplete.

The right to erasure – You have the right to request that Outhire erase your personal data, under certain conditions.

The right to restrict processing – You have the right to request that Outhire restrict the processing of your personal data, under certain conditions.

The right to object to processing – You have the right to object to Outhire’s processing of your personal data, under certain conditions.

The right to data portability – You have the right to request that Outhire transfer the data that we have collected to another organisation, or directly to you, under certain conditions.

If you make a request, we have one month to respond to you. If you would like to exercise any of these rights, please contact us at our email: legal@outhire.ai

Policy UpdatesThis Policy may change from time to time and is available on our website.

Privacy Policy Complaints and EnquiriesIf you have any queries or complaints about our Privacy Policy please contact us at:legal@outhire.ai

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